Create a more intelligent and productive scanning process. The Open Archive Barcode Recognition Service streamlines batch scanning by using barcodes to easily split, name, route and index your scanned documents.

Split Files

The Barcode Recognition Service creates a batch scanning process that uses barcodes to split and create new files from one big document stack. Documents that already contain a barcode(s) can be scanned and split without adding any extra barcode separation pages.

If the documents don't have any barcodes, a Barcode Generation Tool is available for creating and printing barcode separator pages. These barcode separator pages can be used for splitting and naming whenever processing scans with the Barcode Recognition Service.

The Barcode Recognition Service also provides some unique options for managing barcode splitting:

• OA Separator Pages can be placed anywhere within a document stack, which controls the barcode action by splitting the file only after it encounters this special page. These pages can be placed as frequently as needed and is useful when a user does not want to split at every barcode. The OA Separator Page is a reusable tiff file that is included with the software.


• A text string can be defined for activating barcode splitting. For example, only split when a barcode contains the word "invoice". This is useful for documents that may contain multiple pages with barcodes.


• Barcode type(s) can be selected, such as Barcode 128 or Code 39, etc. Barcode splitting and naming will only be activated when the Service encounters this type of barcode.

Name Files

Use barcodes to automatically name the newly created files. Administrators define file naming rules using any barcode(s) on the page as well as date, time, page number, etc. This hands-free process ensures that file names follow the correct naming conventions.

Route to Windows Folders

The new files can be sent to a Windows folder that is named using barcode information. If this folder doesn't exist, it will automatically be created. Barcode recognition is a simple way to create an organized Windows directory structure for storing scanned files.

Index

Index Fields Barcodes can automatically populate Matter, Client ID and Billing Codes index fields for Interwoven, Hummingbird and Captaris RightFax Connectors. Index field support is currently designed for the legal industry and connectors must be configured to support eCopy’s data publishing.

XML Support This is a future feature for the Barcode Recognition Service. Please contact us for more information.

Benefits of the Barcode Recognition Service

The Open Archive Service is based on our Batch REnew Software, part of our Renew Series of imaging software solutions. Barcode recognition and image clean up software is also available as a standalone solution for post scan processing - Batch REnew Software.

More information and purchasing

Contact Open Archive Systems via email at info@openarchive.com or by calling 603-890-9980. We would be happy to answer your questions and provide a web demo.